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Choosing the Right Copier for Your Business: Factors to Consider

When it comes to selecting a copier for your business, several important factors must be considered. 
  • Consider the size and speed of the machine.
  • For businesses with minimal printing needs, an all-in-one machine may be sufficient.
  • All-in-one machines combine printers, scanners, faxes, and photocopiers into one unit.
  • They save office space compared to standalone printers and copiers.
  • They are usually slower in print speed and paper feed rate but suitable for light usage.
  • Larger offices may require faster, individual machines to handle high document processing volumes.

Consider the long-term cost of running the machine, including:

  • Cost per page for printing.
  • Maintenance contracts, volume discounts, and availability of extra toner or parts.Choose between inkjet and laser technology based on your output needs:
  • Inkjet printers use less energy.
  • Laser printers offer higher print quality.
  • Inquire about warranties and return policies for both inkjet and laser options.
  • Ask upfront about connectivity options (Wi-Fi/Bluetooth support), user-friendliness, and additional features like automatic document feeders (ADFs) or stapling functions.
  • Explore leasing or financing options if needed.

Gather all necessary information from the dealer to ensure you choose the right copier without surprises.

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